Orders & requests
Catering order
Built around the questions a caterer has to ask anyway. Dietary requirements are open text and asked once, prominently, rather than buried in a notes field.
- Questions
- 9
- Takes about
- 3.5 min
- Style
- One page
- Scoring
- None
Free, no card. It lands in your workspace as an editable draft.
Worth knowing
- The welcome screen and the intro text above the first question carry example turnaround times, policies and promises. Rewrite them as yours before you publish — they are the part respondents take literally.
What's in it
Order catering
Welcome screen
Please note Orders need at least 72 hours' notice · Final numbers can change up to 48 hour…
Rich text
- 1
Your name*
Short text
- 2
Your email address*
Email
- 3
Phone number
Phone
- 4
Date needed*
Date
- 5
Delivery window
08:00–10:00 · 10:00–12:00 · 12:00–14:00 · Afternoon
Dropdown
- 6
How many people?*
Number
- 7
Which menus?
Sandwich platters · Hot buffet · Canapés · Breakfast · +1
Multiple choice
- 8
Dietary requirements*
Long text
- 9
Delivery address*
Address
We'll confirm shortly
Ending
How to use this template
Open it as a draft
Press "Use this template" and it lands in your workspace as an editable form with all 9 questions already in it. No card, and nothing is published until you say so.
Cut what you do not need
Every question you remove is one fewer reason to abandon the form. It takes about 3.5 minutes to fill in as it stands, and that is the number worth protecting.
Add from the question bank
Pick what you are missing from the questions below. Drag any of them in, change the wording, and use conditional logic so people only see the ones that apply to them.
Share it, or put it on your own site
Publish to get a link, or embed it in a page you already have. Answers arrive in your dashboard, and you can send them on to anywhere else with a webhook or an integration.
32 catering order form questions to choose from
Catering orders fail on two things: headcount and allergies. Both change late, so build the form to be resubmitted rather than treating the first answer as final.
Allergy information is the question you cannot afford to make optional or free-text-only.
The event
- What is the occasion?
- What date is it?
- What time should food be ready?
- What time does the event finish?
- Where is it being held?
- Is it indoors or outdoors?
- Is this a sit-down meal, a buffet or canapés?
- Is there a theme we should work with?
Numbers and menu
- How many people are you catering for?
- Is that number confirmed or an estimate?
- When will you know the final number?
- Which menu would you like?
- Would you like a starter, a dessert, or both?
- Would you like drinks included?
- Do you need children's portions? How many?
- What is your budget per head?
Dietary requirements and allergies
- How many vegetarian meals?
- How many vegan meals?
- How many gluten-free meals?
- How many dairy-free meals?
- Are there any nut allergies?
- Are there any other allergies or intolerances?
- Are there religious or cultural requirements?
- Please list each guest with a requirement and what it is.
Logistics and payment
- Is there kitchen access on site?
- Is there power and running water?
- Do you need serving staff?
- Do you need crockery, cutlery and glassware?
- Do you need tables and linen?
- Who is the on-site contact on the day, and their number?
- How would you like to pay?
- Do you agree to the cancellation terms?
Catering Order form questions, answered
- What should a catering order form ask?
- Date, headcount, menu and every dietary requirement broken out by number rather than left to a free-text box. Counts are what the kitchen works from.
- How should a catering form handle allergies?
- Ask about the common allergens as separate questions with numbers, then give a free-text box for anything else. One box labelled 'any dietary requirements' produces answers that are easy to miscount.
- Can I take a deposit for a catering booking?
- Yes. A payment block can take a fixed deposit or a percentage worked out from the headcount and menu in the same submission.
- How do I handle changing guest numbers?
- Ask when the final number will be confirmed, and send a short follow-up form before your kitchen deadline rather than trying to make the original booking editable.
- Is this catering order form template free?
- Yes. Use it, publish it and collect answers on the free plan with no card. Paid plans add things like payments, scheduling, removing our badge and your own domain, but none of them are needed to run this form.
- Do I need an account to use it?
- You need one to edit and publish, because the form has to live somewhere and the answers have to come back to you. Signing up takes about a minute and does not ask for a card. The people filling your form in never need an account.
- Can I change the questions?
- All of them. The template is a starting point, not a fixed form: add, remove, reword and reorder anything, change the look, and use logic so people only see the questions that apply to them.
- Can I put it on my own website?
- Yes. Embed it in a page you already have, or share the link. On a paid plan you can serve it from your own domain so the address says your name rather than ours.
- Where do the answers go?
- Into your dashboard, where you can read, search and export them as CSV. You can also have each response emailed to you, pushed to another tool with a webhook, or sent to a connected integration.
- How long does this form take to fill in?
- About 3.5 minutes as it stands, across 9 questions. Every question you cut brings that down, and shorter forms get finished more often.
Worth reading next
- How to Take Payments on a FormFixed prices, calculated totals and deposits, which provider to use, and the compliance questions people discover too late.
- Show the price before they ask for itContact us for a quote filters for patience rather than intent. What happens when you let people work the number out themselves.