HR & internal
IT access request
The 'why' field is not bureaucracy — access granted without a recorded reason is access nobody can justify removing later.
- Questions
- 6
- Takes about
- 2 min
- Style
- One page
- Scoring
- None
Free, no card. It lands in your workspace as an editable draft.
Worth knowing
- The welcome screen and the intro text above the first question carry example turnaround times, policies and promises. Rewrite them as yours before you publish — they are the part respondents take literally.
What's in it
Request access
Welcome screen
Why we ask for a reason Access granted without a recorded reason is access nobody can just…
Rich text
- 1
Your name*
Short text
- 2
Team
Short text
- 3
What do you need access to?
Email and calendar · Shared drive · The CRM · Analytics · +2
Multiple choice
- 4
Why do you need it?*
Long text
- 5
For how long?
Permanently — it's part of my role · For a project · One-off, today
Multiple choice
- 6
Who's approving this?*
Short text
Request logged
Ending
How to use this template
Open it as a draft
Press "Use this template" and it lands in your workspace as an editable form with all 6 questions already in it. No card, and nothing is published until you say so.
Cut what you do not need
Every question you remove is one fewer reason to abandon the form. It takes about 2 minutes to fill in as it stands, and that is the number worth protecting.
Add from the question bank
Pick what you are missing from the questions below. Drag any of them in, change the wording, and use conditional logic so people only see the ones that apply to them.
Share it, or put it on your own site
Publish to get a link, or embed it in a page you already have. Answers arrive in your dashboard, and you can send them on to anywhere else with a webhook or an integration.
32 it access request form questions to choose from
An access request form is a security control. The two questions that make it one are who approved it and when the access should end, and most forms ask neither.
Default to an end date. Access granted forever is access nobody ever reviews.
Who needs it
- What is your name?
- What is your employee number?
- Which department are you in?
- What is your job title?
- Who is your line manager?
- Are you requesting this for yourself or someone else?
- If for someone else, who and why?
- Are you a permanent employee, contractor or supplier?
What they need
- Which system or application?
- What level of access? (Read, write, admin)
- Which specific folders, records or environments?
- Do you need production access?
- Do you need access to customer data?
- Is a licence required?
- Do you need a shared mailbox or distribution list?
- Do you need hardware as well?
Why and for how long
- Why do you need this access?
- Which task or project requires it?
- Is this a permanent change or temporary?
- When do you need it from?
- When should it be removed?
- Is someone else's access being replaced?
- Has your manager approved this?
- Is there a ticket or change reference?
Security and sign-off
- Have you completed security training?
- Do you confirm you will not share credentials?
- Do you agree to the acceptable use policy?
- Do you have multi-factor authentication set up?
- Will you access this from a managed device?
- Will you access it from outside the country?
- Approving manager's name
- Date of approval
IT Access Request form questions, answered
- What should an IT access request form ask?
- Which system, what level, the business reason, who approved it and when it should be removed. The removal date is the question that stops access accumulating until nobody knows who can see what.
- How do I get manager approval on an access request?
- Ask who the approver is and notify them on submission, or route the form to them for a second step. Either way the approval should be recorded in the response rather than in a chat message.
- Should access requests have an expiry date?
- Default to yes, especially for contractors and production systems. Permanent access that nobody reviews is how an old account becomes the way in.
- Can access requests create a ticket automatically?
- Yes. A webhook or an integration creates it in your service desk with the system, the level and the approver already filled in.
- Is this it access request form template free?
- Yes. Use it, publish it and collect answers on the free plan with no card. Paid plans add things like payments, scheduling, removing our badge and your own domain, but none of them are needed to run this form.
- Do I need an account to use it?
- You need one to edit and publish, because the form has to live somewhere and the answers have to come back to you. Signing up takes about a minute and does not ask for a card. The people filling your form in never need an account.
- Can I change the questions?
- All of them. The template is a starting point, not a fixed form: add, remove, reword and reorder anything, change the look, and use logic so people only see the questions that apply to them.
- Can I put it on my own website?
- Yes. Embed it in a page you already have, or share the link. On a paid plan you can serve it from your own domain so the address says your name rather than ours.
- Where do the answers go?
- Into your dashboard, where you can read, search and export them as CSV. You can also have each response emailed to you, pushed to another tool with a webhook, or sent to a connected integration.
- How long does this form take to fill in?
- About 2 minutes as it stands, across 6 questions. Every question you cut brings that down, and shorter forms get finished more often.
Worth reading next
- The forms your team needs and nobody builtMost small businesses run half their internal processes through email threads and memory. A form is usually a better answer than a system.
- How to Collect Files and Documents Through a FormCVs, photographs, certificates and signed documents: size limits, file types, security, and why a required upload loses people.