HR & internal
New starter form
Collected once, in one place, instead of across four emails in a new starter's first week. Equipment preferences are included because asking on day one always means waiting until week two.
- Questions
- 11
- Takes about
- 4 min
- Style
- One page
- Scoring
- None
Free, no card. It lands in your workspace as an editable draft.
Worth knowing
- The welcome screen and the intro text above the first question carry example turnaround times, policies and promises. Rewrite them as yours before you publish — they are the part respondents take literally.
What's in it
Welcome aboard
Welcome screen
What you'll need Your home address and date of birth · An emergency contact · Ten minutes…
Rich text
About you
Page break
- 1
Full legal name*
Short text
- 2
What would you like to be called?
Short text
- 3
Personal email address*
Email
- 4
Phone number
Phone
- 5
Home address
Address
- 6
Date of birth
Date
Emergency contact
Page break
- 7
Name and relationship*
Short text
- 8
Phone number*
Phone
Practical things
Page break
- 9
Which laptop would you prefer?
Mac · Windows · Linux · No preference
Multiple choice
- 10
Dietary requirements
Short text
- 11
Any adjustments that would help you work well?
Long text
All set
Ending
How to use this template
Open it as a draft
Press "Use this template" and it lands in your workspace as an editable form with all 11 questions already in it. No card, and nothing is published until you say so.
Cut what you do not need
Every question you remove is one fewer reason to abandon the form. It takes about 4 minutes to fill in as it stands, and that is the number worth protecting.
Add from the question bank
Pick what you are missing from the questions below. Drag any of them in, change the wording, and use conditional logic so people only see the ones that apply to them.
Share it, or put it on your own site
Publish to get a link, or embed it in a page you already have. Answers arrive in your dashboard, and you can send them on to anywhere else with a webhook or an integration.
32 new starter form questions to choose from
A new starter form is the first impression your organisation makes after the offer letter. It is also the one that decides whether somebody has a laptop and a payroll record on day one.
Split it: what payroll needs by a deadline, and what the team needs to make somebody welcome. The second part is the one people enjoy filling in.
Personal and payroll
- What is your full legal name?
- What name would you like us to use day to day?
- What is your date of birth?
- What is your home address?
- What is your personal email and phone number?
- What is your national insurance or tax number?
- What are your bank details for salary?
- Do you have a P45 or equivalent to upload?
Right to work and documents
- Do you have the right to work in this country?
- Which document will you provide as evidence?
- Upload a copy of it.
- Does your right to work have an expiry date?
- Do you require sponsorship now or in future?
- Upload your signed contract.
- Have you completed the background check?
- Do you hold any certifications the role requires?
Emergency and wellbeing
- Who is your emergency contact?
- What is their relationship to you and their number?
- Is there a second contact?
- Do you have any medical conditions we should be aware of?
- Do you need any workplace adjustments?
- Do you have any accessibility requirements?
- Do you have any dietary requirements for team events?
- Is there anything that would help you do your best work?
Setup and welcome
- Which equipment do you need? (Laptop type, monitor, keyboard)
- Which size t-shirt, if we send one?
- Which day is your first day?
- Will you work from the office, at home, or both?
- What is your shipping address for equipment?
- What should we put in your introduction to the team?
- What do you like to do outside work?
- Is there anything you would like to know before you start?
New Starter form questions, answered
- What should a new starter form collect?
- Payroll details, right-to-work evidence, an emergency contact and equipment needs. Keep the payroll section separate and give it an earlier deadline, because it is the one with a hard cut-off.
- Is it safe to collect bank details in a form?
- Responses are encrypted in transit and at rest, and only people in your workspace can read them. Restrict who has access, export to payroll promptly, and delete the response once it is in your payroll system.
- Can new starters upload documents?
- Yes. File upload questions take right-to-work documents, signed contracts and certifications, so everything arrives in one place rather than across several emails.
- Should onboarding be one form or several?
- Two works best: one for payroll and compliance with a deadline, one for equipment and the welcome. They have different urgency and different readers.
- Is this new starter form template free?
- Yes. Use it, publish it and collect answers on the free plan with no card. Paid plans add things like payments, scheduling, removing our badge and your own domain, but none of them are needed to run this form.
- Do I need an account to use it?
- You need one to edit and publish, because the form has to live somewhere and the answers have to come back to you. Signing up takes about a minute and does not ask for a card. The people filling your form in never need an account.
- Can I change the questions?
- All of them. The template is a starting point, not a fixed form: add, remove, reword and reorder anything, change the look, and use logic so people only see the questions that apply to them.
- Can I put it on my own website?
- Yes. Embed it in a page you already have, or share the link. On a paid plan you can serve it from your own domain so the address says your name rather than ours.
- Where do the answers go?
- Into your dashboard, where you can read, search and export them as CSV. You can also have each response emailed to you, pushed to another tool with a webhook, or sent to a connected integration.
- How long does this form take to fill in?
- About 4 minutes as it stands, across 11 questions. Every question you cut brings that down, and shorter forms get finished more often.
Worth reading next
- The forms your team needs and nobody builtMost small businesses run half their internal processes through email threads and memory. A form is usually a better answer than a system.
- How to Collect Files and Documents Through a FormCVs, photographs, certificates and signed documents: size limits, file types, security, and why a required upload loses people.